Word 2016 Paragraph Formats: Alignment, Indents, and Spacing

Need help with your paragraph formatting in Word 2016? Check out the next video for Microsoft Word 2016 In 90 Pages. The transcript is below. Feedback is welcome!

0:00 Word 2016 Paragraph Formats: Alignment, Indents, and Spacing
0:06 From the book Microsoft Word 2016 In 90 Pages
0:13 by Beth Brown
0:15 Paragraph formats are used to
0:18 Position text within the margins of a document
0:21 Change the amount of indentation on the left and right of a paragraph in reference to the margins
0:29 Change the amount of space before of after a paragraph.
0:34 and change the amount of space between lines in a paragraph.
0:41 There are five ways to align text
0:46 Left, Centered, Right, Justified, and Center
0:51 Left, Centered, Right, and Justified refer to the left and right margins.
0:56 Center alignment refers to the paragraph placement between the top and bottom of the page.
1:07 Commands on the Home tab
1:08 Quickly change paragraph alignment
1:11 Left is the default, Centered places text equidistant between the left and right margins,
1:18 Right aligns the text to the right margin,
1:24 and Justified pads spacing in the text to align with both the left and right margins.
1:36 You can also align a paragraph within a page
1:39 Vertical alignment set to Center
1:42 will place the paragraph between the top and bottom of the page.
2:01 Paragraph indentation includes
2:05 Left, Right, First Line, and Hanging
2:09 Here we have three paragraphs that we will indent
2:17 A first line indent, not a tab, should be used to move the first line of a paragraph in.
2:24 To do this, we can use the First Line Indent marker on the Ruler.
2:29 Simply drag it to move the first line in.
2:35 You can also use the Paragraph dialog box
2:40 to enter an exact indent measurement.
2:53 To make a quote stand out
2:55 indent both the left and right.
3:02 We can use Increase Indent on the Home tab. Each click moves the paragraph in by 0.5 inches.
3:10 Or, we can use the Paragraph dialog box and set the left and right at once.
3:28 We can also use the Layout tab to set indents.
3:39 And finally, for a more visual approach, you can drag the indent markers on the Ruler.
3:57 Hanging indents are created with the Paragraph dialog box.
4:17 Or by dragging the Hanging Indent marker on the Ruler.
4:34 Paragraph spacing can include space before a paragraph and space after.
4:41 Paragraph spacing is set in points.
4:46 The default format is 0 points before 10 point after.
4:55 Here we have several paragraphs.
4:57 To change the spacing for all the paragraphs at once
5:00 use the Paragraph Spacing command on the Design tab.
5:03 This is great when yo’ve written a paper that needs to be double spaced.
5:08 Notice that these options also change line spacing as well as paragraph spacing.
5:15 To change paragraph spacing for individual paragraphs or a set of selected paragraphs
5:22 use the commands on the Layout tab
5:40 Or display the Paragraph dialog box and set the options there.
6:05 Line spacing
6:06 The default paragraph format is 1.15 lines.
6:09 You can set line spacing relative to the number of lines or points.
6:18 Line spacing refers to the space between lines
6:21 You can quickly change line spacing with the Line & Paragraph Spacing command on the Home tab.
6:33 For more options use the Paragraph dialog box.
6:37 Here, you can set the exact spacing in points.
6:55 Tips
6:56 Use the Paragraph dialog box to set several formats at once.
7:03 Use Design Paragraph Spacing commands to change the line and paragraph spacing for every paragraph in the document.
7:11 Use commands in the Paragraph group on the Layout tab to quickly change indents and paragraph spacing.
7:24 That’s it for now. You can also refer to Microsoft Word 2016 In 90 Pages for step-by-step instructions for changing paragraph formats.