Word 2016 Paragraph Formats: Alignment, Indents, and Spacing

Need help with your paragraph formatting in Word 2016? Check out the next video for Microsoft Word 2016 In 90 Pages. The transcript is below. Feedback is welcome!

paragraph-formats-video

0:00 Word 2016 Paragraph Formats: Alignment, Indents, and Spacing
0:06 From the book Microsoft Word 2016 In 90 Pages
0:13 by Beth Brown
0:15 Paragraph formats are used to
0:18 Position text within the margins of a document
0:21 Change the amount of indentation on the left and right of a paragraph in reference to the margins
0:29 Change the amount of space before of after a paragraph.
0:34 and change the amount of space between lines in a paragraph.
0:41 There are five ways to align text
0:46 Left, Centered, Right, Justified, and Center
0:51 Left, Centered, Right, and Justified refer to the left and right margins.
0:56 Center alignment refers to the paragraph placement between the top and bottom of the page.
1:07 Commands on the Home tab
1:08 Quickly change paragraph alignment
1:11 Left is the default, Centered places text equidistant between the left and right margins,
1:18 Right aligns the text to the right margin,
1:24 and Justified pads spacing in the text to align with both the left and right margins.
1:36 You can also align a paragraph within a page
1:39 Vertical alignment set to Center
1:42 will place the paragraph between the top and bottom of the page.
2:01 Paragraph indentation includes
2:05 Left, Right, First Line, and Hanging
2:09 Here we have three paragraphs that we will indent
2:17 A first line indent, not a tab, should be used to move the first line of a paragraph in.
2:24 To do this, we can use the First Line Indent marker on the Ruler.
2:29 Simply drag it to move the first line in.
2:35 You can also use the Paragraph dialog box
2:40 to enter an exact indent measurement.
2:53 To make a quote stand out
2:55 indent both the left and right.
3:02 We can use Increase Indent on the Home tab. Each click moves the paragraph in by 0.5 inches.
3:10 Or, we can use the Paragraph dialog box and set the left and right at once.
3:28 We can also use the Layout tab to set indents.
3:39 And finally, for a more visual approach, you can drag the indent markers on the Ruler.
3:57 Hanging indents are created with the Paragraph dialog box.
4:17 Or by dragging the Hanging Indent marker on the Ruler.
4:34 Paragraph spacing can include space before a paragraph and space after.
4:41 Paragraph spacing is set in points.
4:46 The default format is 0 points before 10 point after.
4:55 Here we have several paragraphs.
4:57 To change the spacing for all the paragraphs at once
5:00 use the Paragraph Spacing command on the Design tab.
5:03 This is great when yo’ve written a paper that needs to be double spaced.
5:08 Notice that these options also change line spacing as well as paragraph spacing.
5:15 To change paragraph spacing for individual paragraphs or a set of selected paragraphs
5:22 use the commands on the Layout tab
5:40 Or display the Paragraph dialog box and set the options there.
6:05 Line spacing
6:06 The default paragraph format is 1.15 lines.
6:09 You can set line spacing relative to the number of lines or points.
6:18 Line spacing refers to the space between lines
6:21 You can quickly change line spacing with the Line & Paragraph Spacing command on the Home tab.
6:33 For more options use the Paragraph dialog box.
6:37 Here, you can set the exact spacing in points.
6:55 Tips
6:56 Use the Paragraph dialog box to set several formats at once.
7:03 Use Design Paragraph Spacing commands to change the line and paragraph spacing for every paragraph in the document.
7:11 Use commands in the Paragraph group on the Layout tab to quickly change indents and paragraph spacing.
7:24 That’s it for now. You can also refer to Microsoft Word 2016 In 90 Pages for step-by-step instructions for changing paragraph formats.

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One Response to Word 2016 Paragraph Formats: Alignment, Indents, and Spacing

  1. Debi Oliverio says:

    So handy to use at work and home. A great book ! I didn’t realize how much I could do with Word.

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